Definitions of Registration Types

^Regular registration is for individuals within academia or industry that do not qualify as a student or young investigator.

*Students – An individual who is engaged as a graduate or undergraduate in a university or college program or as an MD resident. Students are required to provide photos of student IDs to verify their undergraduate/graduate status.

**Young Investigators – Young Investigators are defined as persons who are employed in the field of TERM, who are within 5 years of their terminal degree (BS, MS, PhD, MD etc.). Young Investigators should not hold an appointment as faculty, academic staff or group leader in a university/research institute or in industry. A young Investigator is required to provide a letter written on university letterhead from your advisor/supervisor confirming your YI status (date of degree acquisition included) or a photo copy of your terminal degrees.

Cancellation/Substitution Policy

Cancellation:

Requests for refunds will be accepted until October 2, 2025, with a $100 processing fee. Verbal cancellation will not be accepted. Please email the conference Secretariat at termisap2025@hust.edu.cn stating your cancellation request. Refunds requested after October 2, 2025, will be assessed on a case-by-case basis. 

Cancellations will be verified via email. If you do not receive an e-mail verifying your cancellation, please contact Conference Secretariat at termisap2025@hust.edu.cn. Refunds will be processed four to six weeks after the conference. Pre-paid no shows or early departures will not be refunded. Substitutions are permitted. Substitution requests must be made in writing (see info below).

Canceling your hotel reservation does NOT cancel your conference registration and vice versa. If you dispute any charges to your credit card, there will be a dispute fee of $25.00 charged to your credit card account. A $25.00 process fee will be charged to any attendee who requests the original credit card charge be refunded and a new credit card processed for payment.

Attendee Substitutions:

Substitution requests will be accepted until October 2, 2025. Please email termisap2025@hust.edu.cn with your substitution request.

Additional Information

Receipts will be e-mailed to each registrant.

Questions

If you have questions about registering, contact Conference Secretariat at termisap2025@hust.edu.cn

If you have any questions about TERMIS membership, please reach out to Sarah Wilburn, swilburn@termis.org