Registration Information

Member Pricing

TERMIS members will need to supply their TERMIS member ID number to qualify for this discounted rate. Non-members who have selected the member price will be required to pay the difference in pricing. Please confirm your membership status before registering. Find your TERMIS member ID number by logging onto the TERMIS membership portal: https://termis.memberclicks.net/.

Registration +

Not a TERMIS member yet? Save time and select the Registration + option when registering for the TERMIS-AP Conference, this option combines 1 year of TERMIS membership and TERMIS-AP Conference registration into 1 payment. Registering with the Registration + option gives you a member discount on registration.

Non-Member Pricing

If you would like to become a member of TERMIS, please complete the membership application form. If you are unable to login to the portal or have questions regarding membership please reach out to Sarah Wilburn. Individuals that become new members of TERMIS will be uploaded to the 2025 TERMIS-AP Conference registration database weekly. You will be able to register as a member for the conference the week after you become a member.

Save time and select the Registration + option when registering for the 2025 TERMIS-AP Conference, this option combines 1 year of TERMIS membership and TERMIS-AP Conference registration into 1 payment. Registering with the Registration + option gives you the member discount on registration.

Other Registration

Definitions of Registration Types

^Regular registration is for individuals within academia or industry that do not qualify as a student or young investigator.

*Students – An individual who is engaged as a graduate or undergraduate in a university or college program or as an MD resident and is actively interested in research in the field of TERM. Students are required to provide documentation of their undergraduate/graduate status. Accepted documentation includes pictures of student IDs, letters from the registrar, or letters from academic advisors.

** Young Investigators – Someone who is employed in the field of TERM, who has been either awarded a doctoral degree within the past five (5) years or is working as a researcher and has less than seven (7) years research experience following master’s degree. Young Investigators should not hold an appointment as faculty, academic staff or group leader in a university/research institute or in industry.  Young investigators are required to have their advisor/supervisor send a letter on university letterhead as proof of young investigator status.

***Developing/Emerging Countries – Registration is dependent on the country in which you currently reside; not your nationality. Countries listed within Groups A and B for residence (and work) are eligible to emerging/developing country fee.

****Accompanying Person– The guest pass is meant for significant others or family members of a registrant who are not in the academia or industry and don’t plan on attending any sessions. A guest will be given tickets for Welcome Reception and lunches and enjoy on-site cultural activities.

TERMIS Developing/Emerging Countries – Groups A and B

TERMIS has announced changes to the category of the developing/emerging countries. Three categories have been identified within the TERMIS membership based on geographical location.

Membership is for those who are located in an established country, within the remit of a continental chapter that has a developed scientific infrastructure. There is no change to the membership conditions within these countries which are, for the record: (In Europe) Austria, Belgium, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Israel, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, Russia, San Marino,  Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey, United Kingdom, (In the Americas) Argentina, Canada, Puerto Rico, USA, (In Asia-Pacific) Australia, Bahrain, China, Chinese Taipei, Hong Kong, Japan, Korea, Kuwait, New Zealand, Qatar, Saudi Arabia, Singapore and United Arab Emirates.

Waivers/Exemptions and emerging countries

Group A The members within Group A are considered to be included within the emerging countries and will pay a reduced membership fee of $50 USD for full members and $15 USD for students/young investigators members. The countries included in this group are: (In Europe) Bulgaria, (In the Americas) Brazil and Mexico, and (In Asia-Pacific) India, Malaysia and Thailand.

Group B The members within Group B are located within a country that has limited scientific infrastructure, or within a country that lies outside of the existing responsibility of continental chapters (i.e. most of Africa), such that individuals have limited prospects of belonging to a TERM society.

These individuals, on application, will become members of TERMIS Global, without payment of a membership fee. The countries included in Group B are:  (In Europe) Albania, Armenia, Azerbaijan Andorra, Bosnia & Herzegovina, Croatia, Georgia, Kosovo, Macedonia, Moldova,  Montenegro,  Ukraine (In the Americas) all Central America and Caribbean Countries. Bolivia, Chile, Colombia, Ecuador, Guyana, Paraguay, Peru, Suriname, Uruguay, Venezuela (In Asia-Pacific) all Oceania Countries (except Australia and New Zealand), Afghanistan,  Bangladesh, Bhutan, Brunei, Cambodia, East Timor, Indonesia, Iran, Iraq, Jordan, Kazakhstan, Korea (North), Kyrgyzstan, Lebanon, Laos, Maldives, Mongolia, Myanmar, Nepal, Oman, Pakistan, Sri Lanka, Tajikistan, The Philippines, Turkmenistan, Uzbekistan, Vietnam, Yemen (In Africa) all African countries.

Payment Information

• All prices are in U.S. Dollars
• Accepted Forms of Payment: Alipay, WeChat Pay, Union Pay, Visa, Mastercard, and American Express.
• Full payment is expected prior to October 16, 2025

Press Passes

Eligibility

Press passes are issued to individuals representing a recognized news organization, including journalists reporting for online media outlets and freelancers who contribute to such organizations. Individuals involved with public relations, marketing, sales, circulation, advertising, or any other non-editorial function including educational program developers (including CME writers and editors) or other individuals who are not actually reporting on the meeting are not eligible for press passes. TERMIS prohibits the development of CME content based on information presented at its meeting. TERMIS reserves the right to inspect the credentials of anyone requesting a press pass, and to refuse to issue a press pass. Generally, no more than five representatives per organization are issued credentials. TERMIS does not make public any list of press attendees or their affiliations.

Media who produce a communications vehicle that is sponsored by a single organization or whose revenue for the publication or issue of a publication depends solely on coverage of the TERMIS-AP conference are also ineligible to receive press passes. In addition, media who produce a communications vehicle that uses the TERMIS name or logo to imply endorsement from the TERMIS are also ineligible to receive press passes.

Individuals who receive exhibitor passes are not eligible for press passes.

Access

Credentialed media have access to all general sessions, including plenary, poster discussion, and concurrent sessions. Access to ticketed events with limited enrollment is restricted to ticket holders only. TERMIS reserves the right to restrict attendance at any session. Press attendees are required to check in at the registration desk room upon arrival.

Cancellation/Substitution Policy

Cancellation:

Requests for refunds will be accepted until Thursday, October 2, 2025, with a $100 processing fee. Verbal cancellation will not be accepted. Please email the Conference Secretariat at termisap2025@hust.edu.cn stating your cancellation request. Refunds requested after October 2, 2025, will be assessed on a case-by-case basis. Please email us if you have a Covid-19 related cancellation.

Cancellations will be verified via email. If you do not receive an e-mail verifying your cancellation, please contact Conference Secretariat at termisap2025@hust.edu.cn. Refunds will be processed four to six weeks after the conference. Pre-paid no shows or early departures will not be refunded. Substitutions are permitted. Substitution requests must be made in writing (see info below).

Canceling your hotel reservation does NOT cancel your conference registration and vice versa. If you dispute any charges to your credit card, there will be a dispute fee of $25.00 charged to your credit card account. A $25.00 process fee will be charged to any attendee who requests the original credit card charge be refunded and a new credit card processed for payment.

Attendee Substitutions:

Substitution requests will be accepted until Thursday, October 2, 2025. Please email termisap2025@hust.edu.cn with your substitution request.

Additional Information

Receipts will be e-mailed to each registrant.

Name badges for all registrants will be handed out upon check-in at the meeting.

Questions

If you have questions about registering, contact Conference Secretariat at termisap2025@hust.edu.cn.

If you have any questions about membership, please reach out to Sarah Wilburn, swilburn@termis.org.